Workday

Owned by Het Delwadiya (Unlicensed)
Last updated: Sept 19, 2023 by Marco Palella (Unlicensed)
4 min read

Zilla recommends using an Integration System User (ISU) in Workday to sync the application with the Zilla instance. The ISU needs access to Get_Workers and Get_Locations SOAP requests.

To get user data from Workday, the following information is required for your Workday account: Host Name, Tenant Name, Username and Password.

To obtain the Workday Host Name and Tenant Name:

  1. Log in to the Workday sandbox or production instance.

  2. Search for Public Web Service in the search box.

  3. Select Public Web Services from the search results.

  4. Under Actions, click the Web Services list and select View WSDL.

    The WSDL file is opened for viewing.

  5. Scroll down to the end to find the hostname value assigned to the location element. For example:

6. Copy and save the Workday hostname value from the location element for a future step. From the example:

wd2-impl-services1.workday.com

7. Copy and save the Workday tenant name from the location element for a future step. From the example:

hired_dpt1

To create an Integration System User (ISU):

  1. In your Workday portal, log into the Workday tenant.

  2. In the Search field, type Create Integration System User.

  3. Select the Create Integration System User task.

  4. On the Create Integration System User page, in the Account Information section, complete the following fields: User Name, New Password and New Password Verify.

  5. Click OK.

Add this user to the list of System Users to make sure the password does not expire.

Add this Integration System User to a Security Group

  1. In the Search field, type Create Security Group.

  2. Select the Create Security Group task.

  3. On the Create Security Group page, from the Type of Tenanted Security Group pull-down menu, select Integration System Security Group.

  4. In the Name field, enter a name.

  5. Click OK.

  6. On the Edit Integration System Security Group (Unconstrained) page, in the Name field, enter the same name you entered when creating the ISU in the first section.

  7. Click OK.

In the Security Group, you will need to edit the Domain Security Policy Permissions and add the following GET operations:

  • Workday Accounts

  • Worker Data Public Worker Reports

  • Person Data Work Contact Information

  • Worker Data Current Staffing Information

  • Worker Data All Positions

  • Worker Data Business Title on Worker Profile

  • Manage: Location

  • Job Information

  • Worker Data: Current Job Profile Information

Now, In the search bar, type "Activate Pending Security Policy Changes" to view a summary of the changes in the security policy that needs to be approved. After reviewing policies, approve the pending security policy changes in order to activate them.

Setup Workday Application Integration on Zilla

  1. Visit the Zilla application and login using your admin credentials and then click on Add Application in the top right.

A window with a search bar appears, type in Workday in the search bar and hit enter. Workday app entry will appear at the top of the list, click Add to Applications button to the right.

 

  1. Fill in the form with appropriate details and then click Add to Applications.

  1. A detailed view of Workday application appears. Click Sync now in top right corner.

 

  1. Select the API Integration toggle

  2. Add info to the following configuration settings:

    1. Host Name: this is the Server Name found in Step 5

    2. Tenant Name: Found in Step 5.

    3. Username: this is created by taking the username you created in Step 4 and adding @ plus your tenant name to the end of it. For example, if the username you generated was called ZillaAccount, and your tenant name was zilla, then your Username in this case would be ZillaAccount@zilla

    4. Password: The password you created for the user account in Step 4


6. Click Next and the sync will begin.